Even the non-entrepreneurs among us have heard of QuickBooks, but many still don’t understand the difference between QuickBooks Online vs Desktop. Some may even use it for their personal accounting, though it’s specifically designed to reduce the complexity associated with business finances. QuickBooks has become as synonymous with budgeting, expense tracking and financial management as TurboTax has become for taxes. Get QuickBooks here at the discounted rate of $179.95 and $299.95! What is QuickBooks for? QuickBooks is a best-selling suite of programs by Intuit built to simplify complex financial operations like budgeting, expense tracking, payroll, inventory, sales and other needs a small business might have.
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It’s also used by independent contractors, startups, and other entrepreneurs to manage their personal and business finances. As the product has grown, add-ons and specialized editions have been created to include things like merchant services, marketing tools, product and supply inventory, and even training solutions.
Each solution is developed to meet the needs of different industries. QuickBooks in Review Since the original QuickBooks for Desktop was introduced in the 90s, Intuit has developed dozens of versions of the product, each upgraded every year, to meet the needs of various industries and working professionals. Currently available versions include:. & QuickBooks Online vs Desktop – What’s the Difference? In 2000, when Intuit introduced the online version of their software to consumers, business owners and freelancers alike have struggled to figure out which version is right for them. There is no one easy answer to that question as it depends entirely upon what you’re comfortable with & what your needs are. This comprehensive guide to QuickBooks Online vs Desktop will break down the biggest differences (as well as the pros and cons) of each version, so you can decide which one is best for you.
It should be noted, however, that QuickBooks is officially promoting the online version as their main offering. They overtly encourage consumers to choose the Online version of their product and have drastically reduced the number of Desktop versions available for sale on their website. And they’re not the only software company following this trend.
“Most of the large software companies aren’t putting many resources into on-premise solutions any more,” Brian Jacobs, a partner at venture capital firm Emergence Capital told. “They are basically pushing their customers into a software-as-a-service environment.” Learn more about Get QuickBooks Pro or Premier here at the discounted rate of $179.95 and $299.95! Features The differences between these two versions are immediately apparent from the moment you boot up the software or log in to your account. Everything from aesthetics, to layout, to menu items differ between the two versions. Here are some of the key differences: The Initial Fee for QuickBooks Online vs Desktop QuickBooks Online is a subscription service that you pay monthly according to different tiers of services and products. However, QuickBooks Online can be tried for free in a 30 day trial, so there is no initial fee.
QuickBooks Desktop, however, has to be purchased up front at full price. Monthly Fees As mentioned above, QuickBooks Online charges a monthly subscription fee to use. However, the QuickBooks Desktop version can be purchased and owned forever (at substantially higher cost) with a one-time fee. Connection Requirements for QuickBooks Online vs Desktop For entrepreneurs that like to work on the go (productive plane ride, anyone?) QuickBooks Desktop can be used anytime, anywhere, as long as your computer is plugged in or your laptop has a charge. QuickBooks Online, based in the cloud however, requires internet access in order to be used.
Automation The QuickBooks Desktop version requires that all transactions (such as invoices, receipts and other reports) be manually processed. The online version has multiple solutions that allow things like customer billing, email reports and bank transaction downloads be automated— One less thing for you to do! Support for QuickBooks Online vs Desktop QB Online has free customer support built into the monthly subscription fee – s omething that is sorely missing from the basic Desktop version. Accessibility Forget your normal computer at home but have access to a friend’s laptop or tablet? Users get much more flexibility with QuickBooks Online vs Desktop. Since QB Online is a cloud-based application, all you need is internet access and your login information.
The Desktop version, however, is only available on the one computer you’ve installed it in. Multiple Users with QuickBooks Online vs Desktop If you have a whole team involved in your finances, QuickBooks Online can accommodate up to 25 simultaneous users.
QB Desktop, unfortunately, can only be used by one person at a time. Customized Features The Desktop version has the ability to prepare time-consuming documents like 1099s, and budget and track expenses, features that are missing from the Online version. The Desktop version is well-known for offering great freedom in customizing forms. Advantages of QuickBooks Desktop QuickBooks Desktop is a great finance platform if:.
You run a business from a fixed location. You run a product-based business that has to manage a lot of inventory and sales. You only need to provide access to a limited number of team members. You want to avoid paying a recurring monthly charge. You don’t want to run the risk of having your financial records get hacked from the cloud. You want to use customized features such as spend tracking the ability to create budgets.
You need to manage large inventories and calculate job costing. QuickBooks Desktop offers numerous features that Online does not.
That doesn’t mean these features will be left out forever though. Annual Revenue At least $100K Advantages of QuickBooks Online QuickBooks Online is a great platform if:. You run a business where team-members will need remote access to the books. You run a primarily service-based business where you don’t have to track a large inventory or high-volume sales. You run a business where multiple people will need access to the books simultaneously.
You are comfortable paying a monthly fee and would benefit from the complimentary customer support access. You are comfortable with the security risk of cloud computing.
You are comfortable with the fact that you will only be able to access your books when you have internet access. You run a business that would benefit from high degrees of automation. Currently 80% of new QuickBooks users are opting for the Online version, and with Intuit openly pushing for consumers to subscribe to the cloud, that number is only expected to grow until the Desktop version loses all or most of its market share.
Here are just some of the QuickBooks Online features that you won’t find on QuickBooks Desktop:. Automate scheduling and sending transactions. The ability to use your smartphone and tablet to attach documents, images, signatures & other files to transactions. Review actions and track changes over time using the Audit Log. Track by location. Customize customer labels. Set bank transactions to automatically download each night.
Custom Banking Rules can be programmed to split by dollar amount or percentage. Bank rules can be made to auto-add to the register. Unlimited time tracking and report generation. Create delayed charges and delayed credits as non-posting transactions that can be billed for or applied later. Journal entries can have more than one AR and AP lines. Establish and manage multiple budgets per fiscal year.
Use Management Reports tool to design a presentation-ready report from start to finish. Easily and seamlessly integrate with third party apps.
Everyone that’s used both QuickBooks Online and QuickBooks Desktop knows that there are a lot of differences and gaps between the two versions. QuickBooks Desktop has been in existence for decades, so of course it is a stronger program and has the benefits of a more durable infrastructure. “Overall, QuickBooks Online lives up to the Intuit reputation of providing some of the most advanced accounting solutions on the market,” says Chelsea Krause in her review of the product. “This software fulfills traditional accounting needs while remaining easier to use than its desktop counterpart. Important Disclosures. Please Read Carefully. Persons facing serious financial difficulties should consider other alternatives or should seek out professional financial advice.
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Hi Joann, Error code 1712 occurs when a Windows system file is damaged or one of the components of Windows that QuickBooks uses is unstable and might not be functioning properly. This can happen after installing an update or a program that requires a restart. Kindly close all programs that are active, then restart your computer and see if you are able to open QuickBooks. If restarting doesn't help, kindly close the QBW32.exe process in Task Manager. This process might be stuck.
Ending it and reopening QuickBooks can solve it if it is stuck. Here's how to end it:. Right-click the taskbar, then select Task Manager. On the Processes tab, look for QW32.exe, then select End Process. If the above steps doesn't help, do not hesitate to post back to us.